Race Rules & Regulations

1) In order to compete, riders must in the year of the event turn 13 (thirteen) years old; or 11 (eleven) years old if riding on the back of a tandem with an adult.

2) The entry fee will be refunded if the rider is unable to participate in The TrapNet Event due to death or hospitalisation.

3) Should an entrant cancel his/her entry before the closing date of the event, he/she shall be entitled to a refund of the entry fee subject to deduction of a reasonable cancellation fee, having regard to the length of notice of cancellation given by the entrant and the potential of the Organisers to find an alternative entrant before the entry closing date.

4) If entrants are unable to take part in The Event and wish to have their entry substituted, they may ask the substitute rider to reimburse them, but they may not ask for more than what they originally paid for their entry. The substitute rider must pay an additional administration fee. Riders must ensure that the substitute rider follows the correct substitution procedure which is found on the website. If the correct procedure is not adhered to and the substitute rider is found riding illegally, both parties could be sanctioned.

5) TrapNet will take place regardless of bad weather and will only be cancelled, re-routed or stopped for reasons of safety. In this event, entry fees are not refundable.

6) The Organiser reserves the right to refuse any person’s entry or cancel any person’s entry up to the day before The Event. In that event the person’s entry fee will be refunded.

7) Every rider may only ride a human powered vehicle to complete the course.

8) Every rider shall ride carefully and with due regard to the safety of other cyclists and other road users.

9) Every rider shall wear a bicycle helmet with the strap securely fastened under his/her chin. Gloves are recommended.

10) Every rider shall immediately comply with the instructions of an event marshal and/or a traffic officer. Every rider shall provide information requested by any event marshal immediately.

11) Every rider shall keep as far to the left of the road surface as is safe having regard to the circumstances and conditions. Participants may be required to stop at certain intersections on the instruction of authorised marshals.

12) Every rider shall at all times display his/her race number legibly and ensure it is pinned on to the back of his/her shirt.

13) Every rider shall identify him/herself and give his/her address on request to an event marshal and to any other rider requesting such information after a collision or race incident.

14) Every rider shall ride the full event course or retire. If a rider does not complete the full course he or she shall not pass the finish or timing mats at the finish.

15) A rider may not use a personal music system, e.g. iPod, or a radio communication device, including a cellular phone, whilst riding.

16) A rider must participate with a timing chip and shall not ride with another rider’s number or timing chip. A person who has entered shall not give his/her number and/or timing chip to another person to use.

17) A rider shall not use foul or offensive language or make offensive, indecent or inappropriate gestures.

18) A rider shall wear clothing appropriate for a family event at all times.

19) A rider shall not dispose of any litter along the TrapNet course except in refuse bins.

20) Smoking is permitted along the route.

21) A rider may not start or attempt to start before his/her designated start group. Any rider who does so may be disqualified.

22) A rider shall not ride in reverse direction on the route, even after finishing.

23) A rider shall provide reasonable assistance to any other rider involved in an accident while participating in the event.

24) A rider shall be responsible to other riders for the proper control of his/her bicycle.

25) All entrants competing for podium positions and prize money should note that the regulations of Cycling South Africa and the UCI will apply for TrapNet. If you are in any

doubt on any aspect of these regulations, please contact either Cycling South Africa or your provincial cycling body.

26) A rider may not participate whilst under the influence of alcohol or any drug or medication that prevents or might prevent a rider from properly controlling his/her bicycle.

27) A rider shall not display on his/her bicycle, clothing and cycling equipment any writing, logo or item that is offensive or that may bring the event into disrepute, as determined by The Event Organisers.

28) A rider who is informed by an event marshal that his/her conduct may lead to him/her being disqualified shall immediately slow down and cease to ride the course.

29) Any reasonable medical or emergency evacuation costs incurred on behalf of a rider by the event will be for the cost of the rider.

30) Each rider acknowledges the risks and hazards which exist in an event of this nature.

31) Each rider attends, enters and/or participates in the event entirely at his/her own risk.

32) Each rider is obliged to strictly adhere to all applicable rules, directives and instructions of The Organisers in respect of The Event.

33) Cyclists are not permitted to participate in The Event with any live animal(s) on their bicycle or person.

34) The routes will be as supplied and participants must familiarise themselves with the route they are riding. The Organisers reserve the right to alter the routes in accordance with safety, traffic, construction or other constraints. No protest relating to deviation will be entertained.

35) If you are entering for any person other than yourself (“third party”) then by accepting these terms and conditions, you do so being duly authorised by the third party to accept the terms and conditions on such third party’s behalf and you agree to indemnify the Organisers and their representatives harmless against all claims.

36) Each rider accepts that trapNET, its Sponsors, the Organisers and all other affiliates (hereinafter referred to as ENTITIES) accept no responsibility or liability for and agree to indemnify ENTITIES from and against, any loss, damage, injury, disability, death, expense, cost or liability of whatsoever nature suffered by the rider, his/her estate and/or his/her dependents which in any manner, in whole or in part, arise directly or indirectly from his/her participation in the event or any of the activities associated therewith or incidental thereto, use of facilities

and/or amenities or by reason of defective material or equipment or by way of any human or mechanical error, default or failure or from any other cause whatsoever except upon proof that such loss, damage, injury, disability or death, expense, cost or liability was due to the negligence of any or all of the above named ENTITIES in which event ENTITIES potential liability shall be limited to any claim which falls within the ambit of and indemnity limits of ENTITIES respective insurance policies.

37) Sanction for Contravention of the Rules

37.1 Every rider entering the trapNET consents to his/her name and/or number being publicly displayed and publicised (including on the internet) in the event that he/she is disqualified, or another sanction imposed.

37.2 A rider may be disqualified summarily or another penalty (being a monetary fine up to R1000.00 (one thousand rand) or a time penalty) may be summarily imposed without a hearing by any one or more of the following persons:

37.2.1 An organising member of trapNET;

37.2.2 Any other person authorised by trapNET.

37.3 Such summary disqualification or imposition of other penalty may be done at any time.

37.4 In the event that a rider is aggrieved by a summary disqualification he/she may request in writing to trapNET within 3 (three) days of being informed of the summary disqualification to be reinstated. Such rider may supplement such a request for reinstatement in the event of him/her receiving further information at a later time. The tribunal appointed may extend this time on good cause shown.

37.5 In the case of a penalty other than disqualification, after considering any representation that a rider may make in this regard, a trustee shall decide whether the matter should be referred to a hearing or that the penalty remains. Such decision shall be final.

37.6 A rider requesting reinstatement and a rider notified of a hearing shall provide all information and assistance reasonably requested of him or her for the purpose of investigating the request or circumstances leading to the disqualification or possible disqualification. In the event that a rider does not provide all information and assistance so requested, the tribunal may dismiss the request or disqualify the rider or impose another penalty without a hearing.

37.7 Any such request for reinstatement shall be considered by a tribunal consisting of one or more people appointed for that purpose who may:

37.7.1 Take no action;

37.7.2 Reinstate the person;

37.7.3 Order that further information be obtained.

37.7.4 Impose additional penalties including a fine of up to R1 000.00 (one thousand rand) and/or recommend to trapNET that the person shall not be eligible to compete in the event in future.

37.8 In addition, whether or not a rider has been summarily disqualified, the tribunal appointed for the purpose may, on notice to a rider by e-mail or other means of communication, call a hearing to determine whether a rider should be disqualified or another penalty imposed for a breach of the rules.

37.9 In the event of a disqualification, whether summary or after a hearing, a rider shall forthwith return any prize previously awarded to the rider and comply with any sanctions imposed.

37.10 The chairperson of the tribunal shall determine the procedure to be followed at any hearing, including whether a hearing shall be conducted on written evidence and representations only or also an oral hearing, and the nature of evidence (including hearsay) to be allowed.

37.11 A rider shall not be entitled to legal representation at such a hearing, except with the permission of the chairperson of the tribunal.

37.12 The tribunal shall only disqualify or impose another penalty on a rider if a breach of the rules has been proven to the comfortable satisfaction of the tribunal bearing in mind the seriousness of the alleged conduct and the consequences of the conduct and penalty.

38) Riders are required to complete the trapNET course within 7 (seven) hours to be awarded a result and finishing certificate unless the race Organisers determine otherwise. This time is calculated from the time the rider’s group crosses the start line. For riders’ safety and in line with the requirements of the City of Tshwane, a number of cut-off points have been established along the route. Times and locations of these cut-off points will be available on www.trapnet.co.za prior to the event date. If riders reach a cut-off point at the specified time, they will not be permitted to continue on the route and the rider and his/her bicycle will be removed from the course and transported back to the finish venue. The organisers of the trapNET event have been granted exclusive rights to utilise the course road space for the duration of the event by the City of Tshwane and until such time that the roads have been reopened by the City’s Traffic department, the Organisers will have full control of the trapNET route.

The Road and Technical Commissions of Cycling South Africa have considered the communique from the UCI and have decided to permit riders to use disc brakes on road bicycles while

participating in road racing events. As advised by the UCI, the use of disc brakes in road races will be applicable to all racing categories with the specific exclusion of Junior Men and Women, Youth Men and Women and the younger age groups (i.e. Under 19 and younger). Please however consult with CSA should if this ruling is in place on Race Date

Elite Men and Ladies riders may not use performance enhancing drugs. A rider, other than a licensed rider, is not subject to anti-doping testing, except that any rider may be tested for alcohol or drugs after an accident.

1. Seeding is the process that puts cyclists of similar ability into the same starting group. It is done to ensure a safe event and to place cyclists with others against whom they can compete enjoyably and safely.

1. A cyclist may not start or attempt to start before his/her designated start group. Any cyclist who does so will be disqualified. No protest will be entertained in this regard.

2. A cyclist may move down to a slower start group without being penalised.

3. Only the top Cycling South Africa licensed cyclists will be allowed to start in the Elite & U23 Men and Elite Ladies categories.

4. The Veteran categories are divided into the following Union Cycliste Internationale (UCI) categories: 30-39, 40-49 and 50+. The sizes of these groups will be limited to the best seeded cyclists per group based on their individually determined seeding index.

5. The Junior Men category will adhere to the requirements or criteria necessary to participate in that category including restricted gears.

2. Failure to comply with any of the foregoing rules may result in disqualification. A protest committee will adjudicate any dispute, including one regarding the interpretation of these rules, and its ruling shall be final and binding. Protests must be submitted in writing within 2 hours of the finishing time to which the protest applies and be accompanied by a deposit of R200. The deposit will be refunded if the protest is upheld.